PRIVACY NOTICE - INFORMATION AND CONSENT: please read the following information about data protection policy very carefully and choose the appropriate option.
According to articles 13 and following of Regulation 2016/679/EU (following GDPR), ECU informs you that sending your application to be an arbiter, your personal data such as name, FIN, birthday, personal image, address, country, e-mail address, and gender will be collected and processed in order to manage your application and evaluate your performances.
PLEASE NOTE: in case of refusal to consent the process of your data, appointing and evaluating you in any event will be impossible.
Thus, you are informed on the following1. Data controller – representatives – data protection officer.
The data controller is European Chess Union – ECU, whose legal seat is in Rainweidstrasse 2, CH-6333, Hunenberg See, Switzerland, email address firstname.lastname@example.org
The representative person is the President Mr. Zurab Azmaiparashvili, c/o ECU’s abovementioned legal seat.
The Data Protection Officer for the European Union is Mr. Johann Pocksteiner c/o the ECU’s abovementioned legal seat.
Official email address of the D.P.O. is email@example.com
Processor is any member of ECU Secretariat or Commission, as well as Chief Arbiters and Organizers of any ECU event.
2. Data collector. 3. Purpose.
The personal data such as name, FIN, birthday, personal image, address, country, e-mail address, and gender, where not collected from you personally, are collected through your national Federation, as far as it sent any application for you, or processing your data on FIDE rating system.
The process is finalized to ECU institutional purpose and Arbiters’ Council as well, such as organizing, categorizing, appointing, evaluating performances, training, certificating the Arbiters, following their careers, reporting their presence on ECU databases and web pages, monitoring their activity.
Your data will also be processed in order to fulfil any law obligation, even on accountability and fiscal matters, imposed to ECU by either national or international Law and Regulations.
4. Data Processing. 5. Safety.
Your data will be processed by the following operations (one or more):
Collect, registration, organization, conservation in a database, consultation, processing by automated algorithm or personal research, modification where necessary, selection, extraction, comparison, use, interconnection and deletion of the data.
Such process is conducted with or without electronic devices, internet or offline based databases, automated archives, archives in paper, software and computer programs.
The process is operated by ECU in all its departments and secretariat, as well as the Arbiters' Council.
Your data can be shared to your federation’s Arbiters' Manager, in order to acquire more information on your national activity.
The analogic or computer databased are protected by the following measures, which were found to be appropriate by the ECU Technical Department:
Anti-virus and malware protector;
Locked servers.6. Legal Basis.
The data process is made by legal agreement.
ECU process your data in a fair and legitimate way only if it is necessary for the Arbiters' Council programs as well to work properly.
Your data are collected only on your legitimate consent directly by ECU or through National Federations or FIDE.
By agreeing to this policy you consent the process, as indicated above.7. Data Collecting.
Data collecting is necessary in order to achieve the purpose and complete the activities above indicated.8. Refusal.
In case of refusal to let your data to be processed by ECU, the abovementioned activities shall be impossible. Thus, in case of refusal you will not be appointed in any tournament or considered for ECU events.9. Storage.
Your personal data will be stored until your decision them to be deleted or communication by your National Federation of your death or unavailability or decision to delete your personal data from any chess archive.
After this, your data will be stored only for historical reasons.10. Communication and recipient.
Your personal data can be known by the internal body of ECU such as Secretariat, President’s office, Arbiters' Council and Commissions and transferred as well to organizers and other arbiters of the related events, and any other body related to FIDE without commercial purpose, only when it’s related to institutional activity as an Arbiter.
Your data may also be communicated to any legal authority of the European Union requesting them for administrative and legal procedures.11. Profile.
Your data may be used to profile your activity as Arbiter in order to prepare the evaluation program or to provide appointments to international tournaments, or official events.12. Diffusion.
Your data will not be defunded or disclosure.
Your data will be sent abroad in all the countries members of ECU.
ECU servers are currently located in Bulgaria, ECU web domain is registered in the United States.13. Your rights.
You have the right to:
- Check the existence of your data in ECU databases;
- Request from ECU access to and rectification or erasure of personal data or restriction of processing concerning the data subject and to object to processing as well as the right to data portability;
- Withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal;
- Lodge a complaint with a supervisory authority;
- Check the origin from which the personal data belong, and if applicable, whether it came from publicly accessible sources;
- Know the existence of automated decision-making, including profiling, referred to in Article 22(1) of the Regulation and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.14. Data Breach.
In case of a Data Breach ECU will notify immediately the fact and act according to the provision of the regulation.15. Withdraw.
The already made process based on previous consent shall be legal and lawful after the withdraw.16. Complaint.
You can lodge a complaint on the data process with any supervisory authority of the countries members of ECU.
I declare to have received these information basing upon art. 13 and 14 of Regulation 679/2016/EU.
I declare to have read and understood how ECU will process my personal data.
I declare to consent to the process of the abovementioned personal data.
I declare to consent to the process of the abovementioned personal data in the described way.